Quick Start

Get started by learning how to find podcasts, create campaigns and export data.

How to search for podcasts

Let's imagine that you're trying to find a few promising podcasts in the niche that you're targeting. The home screen is the first place that you'll land in Rephonic and that's where to begin your search.

Enter a topic and hit enter to begin searching for podcasts. Rephonic looks at podcast titles, descriptions and the show notes of recent episodes to find the most relevant matches. By default, the results are ordered by a combination of relevance and estimated listeners per episode.

Let's see how the results look:

You can also search podcast Titles and Publishers if you already know what you're looking for. Or you can search across Episodes.

You may see the dollar sign icon next to a podcast's name if we think that they accept sponsors or advertisers, and the microphone icon if a podcast is likely to accept guests.

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Narrow down your search using filters

Rephonic supports a large set of advanced search filters that allow you to narrow down your search results. For example, if you only want to see shows in the Business category, you can click the Categories filter button and select that.

You can also use multiple filters at the same time. For example, if you're looking for podcasts in the Business category that also accept sponsors, simply use both the Category and Sponsored filters together.

How to find relevant podcasts for any topic or niche

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Click on a podcast to learn more

See a podcast in the search results that looks promising? Click the blue title and we'll display everything we know about this show including estimated reach, demographics and social media metrics.

Ready to pitch a show? Get their email address by clicking on the Contacts button or start building a media campaign by clicking on Add to Campaign.

Understanding podcast pages

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Start building a campaign

Campaigns are a convenient way to keep track of podcasts that you've found in the search results. Use them to create media campaigns or to keep tabs on shows that you care about.

The easiest way to start building a campaign is from the search screen. Enter a topic to search for podcasts and then tap the Build a Campaign button.

You'll notice a new Add button that appears next to each podcast in the search results. Click on that to add that show to your new campaign.

The first time you add a podcast you'll be prompted to choose a name for your new campaign.

You can also click on Add to Campaign while viewing any podcast, and you'll be able to add it to an existing campaign or create a brand new one:

You can always access your campaigns by clicking the Campaigns button at the top of any page.

How to create a campaign

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Export your campaign

Once you've added a few podcasts to a campaign, you may want to export the data to be used in other software like Microsoft Excel or Google Sheets. In any campaign, click on the Export button:

You will be prompted to download the CSV file to your computer.

Exports include the contact email addresses for each podcast.

How to export a campaign

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Send pitches

The pitch editor makes it easy to write your pitches inside Rephonic. Choose from a range of winning templates, or add your own, and then customize it for each podcast.

You can quickly write and send a pitch by going to the podcast page and pressing the Contacts button, you'll see the Send a Pitch button at the top:

How to send pitches

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Adding private notes to a podcast

Whether you're working alone or in a team, it can be useful to add private notes to podcasts if, for example, you've contacted the publisher and found out more information.

While viewing any podcast click on Add a Note to add a private note. It will instantly appear on the page for you and other members of your team.

Notes are private and will only appear for you and for other members of your team.

How to add private notes

Next steps

How to search for episodesHow to find contacts for a podcastHow to share a campaign externally