Connect Gmail to Rephonic (Beta)
Rephonic can connect to your Gmail or Google Workspace inbox so you can send and manage podcast outreach emails directly inside the app.
This page explains what the Gmail integration does, what data we access, and how we protect your Google Account data.
What the Gmail integration does
When you connect Gmail to Rephonic you can:
Send outreach campaigns from your own email address.
Schedule automated follow‑ups as part of an email sequence.
See replies from podcast hosts in a unified inbox in Rephonic.
Keep your pipeline and campaign stats up to date based on real replies.
Track bounces, unsubscribes and other delivery issues.
Rephonic uses the Gmail API with a restricted scope (gmail.modify). This scope lets us send emails and read the messages and threads that relate to your campaigns.
How to connect Gmail
Go to Account → Email accounts in Rephonic.
Enter the email address you would like to use.
Follow the Google sign‑in flow and approve access for Rephonic.
You can disconnect your Gmail account at any time (see Disconnecting Gmail below).
What data we access from Gmail
When you connect Gmail, Rephonic only accesses email data that is needed to power outreach and inbox features in the app.
Specifically, we may access:
Messages you send via Rephonic from your connected Gmail account.
Replies and follow‑ups from podcast contacts to those messages.
Email metadata – for example: subject line, timestamps, message IDs, thread IDs, and headers (From, To, Cc, Bcc, Reply‑To).
Email content – the HTML and/or plain text body of messages in those threads.
Attachments in campaign‑related threads – we fetch attachment contents when you choose to view or download them, and store attachment metadata (e.g. filename, type, size).
We use this data to:
Show full conversation threads inside Rephonic.
Send and schedule messages and follow‑ups.
Detect replies, bounces and unsubscribes.
Update campaign and pipeline statuses and reply rates.
What we don’t do with your Gmail
Rephonic does not:
Read or import your entire inbox. We only process messages that belong to campaign‑related threads started from Rephonic or that you explicitly link to a campaign.
Use your Gmail data for advertising, ad targeting or sharing with data brokers.
Sell Gmail data or use it to build marketing audiences outside of Rephonic.
Change your Google Account settings, contacts, calendar or other Google services.
We also do not ask for or store your Google password. Access is granted via OAuth tokens, and you can revoke that access at any time from your Google Account settings.
Storage and processing
To provide the email features in Rephonic we:
Store copies of campaign‑related emails and metadata (for example: who sent the email, who received it, subject, body and timestamps) in our database so your team can see the shared history with each podcast.
Store status information such as whether a message was queued, sent, bounced or failed, and whether a contact has unsubscribed.
Do not permanently store the actual file contents of attachments; these are fetched securely on demand when you view or download them.
Limited Use and privacy commitments
Our use of Gmail data is limited to what is needed to provide and improve the Rephonic features you use.
We only access Gmail data to power clearly visible, user‑facing features in Rephonic (campaign sending, inbox view, analytics, unsubscribe handling, etc.).
We do not use Gmail data (including derived or aggregated data) to serve ads or for credit‑related decisions.
We do not allow humans to read your Gmail content except where you explicitly ask us to (for example, in support), or where we are required to do so for security, abuse investigation or legal reasons.
App’s use of information received from Gmail APIs will adhere to Google’s Limited Use Requirements.
For more detail on how we handle data across the whole product, please see our Privacy Policy.
Disconnecting Gmail
You stay in control of your connection at all times.
You can disconnect Gmail from Account → Email accounts in Rephonic.
Once disconnected, Rephonic will stop accessing your Gmail account and will no longer send or receive emails on your behalf.
You can also revoke access directly in your Google Account under Security → Third‑party access.
If you’d like us to delete campaign‑related email data stored in Rephonic, contact our support team and we’ll be happy to help.
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